COVID-19 Temporary Guidance

FROM ROBERT PURGA MEMO: COVID-19 GUIDANCE (MARCH 16, 2020)

In an effort to minimize the impact on EPE reimbursable contact hours please consider the following for the approved NYSED GRASP (NRS Levels 4, 5, 6), SMART (NRS Levels 2, 3, 4), or Crossroad’s Café (ESL NRS Levels 3, 4, 5, 6) programs. We have also devised a stop-gate training measure to assist teachers in using one or more of the currently approved NYSED Distance Education programs.

For those teachers/programs that are already approved by NYSED to provide one or all three of the NYSED Distance Learning programs, continue providing these services under the current design. Programs can temporarily increase the number of teachers eligible to provide these 3 programs in the following way:

  • Stop gate training is being made available to train existing teachers that have not provided NYSED Distance Education in the past
  • No students will be pre or post tested during this time as assessments must still be administered in person so the requirement for pre and post testing is waived until April 12, 2020 beginning today.
  • Any teacher who will be involved with this process must attend a virtual modified training. This is a temporary measure and will not be counted as NYSED certification training or RAEN PD hours, however it will enable teachers to provide EPE eligible distance education for the period of time being impacted by school and BOCES closures.
  • If programs intend to use the Crossroad’s Café program for their ESL students, they MUST purchase workbooks for their students directly from KET. The publisher has indicated they will fill orders rapidly but orders must be sent as quickly as possible.

Note: this training session does not signal that the teacher is certified for NYSED Distance Education, these teachers will need to attend traditional RAEN training for these NYSED programs once this temporary situation has passed. Also, teachers will not receive RAEN PD hours for this training; this is a very specialized training aimed at preserving EPE contact hour generation as best as possible given the current circumstances.

NYSED_COVID_19_Guidance_Adult_Education_Programs_3_20_2020
NYSED PPT COVID Contingency Planning EPE Funding March_2020
2020 ISRF English Fillable
Appendix 6 Fast Track Math GRASP Packet Student Documentation Fillable
New NRS Functional Levels
Educational_Functioning_Level_Descriptors_ESL

NYSED Crossroads Cafe Student Assignment Doc March 2020 Fillable
NYSED Crossroads Cafe Student Time Worked Record March 2020 Fillable
NYSED Crossroads Cafe Teacher-Student Curriculum Log March 2020 Fillable
NYSED EPE Crossroads Cafe Status Memo July 2021

NYSED GRASP Student Assignment Doc March 2020 Fillable
NYSED GRASP Student Time Worked Record March 2020 Fillable
NYSED GRASP Teacher-Student Curriculum Log March 2020 Fillable

NYSED SMART Student Assignment March 2020 Fillable
NYSED SMART Student Time Worked Record March 2020 Fillable
NYSED SMART Teacher-Student Curriculum Log March 2020 Fillable

SMART MATERIALS

MATH
WRITING

SUBJECT: COVID-19 Guidance (March 20, 2020)

FROM: Robert Purga, Director, ACCES Adult Education Programs

TO: All NYSED funded adult education programs WIOA, ALE and EPE

The WIOA/ALE informational webinar provides revised guidelines for NYSED State and Federally administered adult education programs to provide the maximum allowable flexibility in providing continuity of learning and student engagement for adult education programs. The major priority is to provide flexibility for and support for online learning now that face-to-face classes have become unavailable across the State. We will provide additional webinars for Employment Preparation Education (EPE) training and Adult Literacy Education (ALE) and Workforce Innovation and Opportunity Act (WIOA) specific policies and steps in the coming weeks.

NYSED_COVID_19_Guidance_Adult_Education_Programs_3_20_2020
WIOA_ALE PPT Webinar March 2020
2020 ISRF English Fillable
Appendix 6 Fast Track Math GRASP Packet Student Documentation Fillable
New NRS Functional Levels
Educational_Functioning_Level_Descriptors_ESL
NYSED Adult Literacy Coronovirus Online Learning Planning Tool March 2020
NYSED DL Attendance Record March 2020 Fillable

COVID-19 Case Management Guidance Webinar (April 23, 2020)

For All NYSED funded adult education programs WIOA, ALE and EPE

Now more than ever, our adult learners need support and referrals from our case managers. NYSED has provided a training webinar specifically designed for case managers from any funded program (ALE, EPE, WIOA, including Literacy Zones). In some cases, these could be teachers that serve a dual role so they may have already attended the Distance Education training NYSED hosted over the past three weeks, this Case Manager training will be very different so they will need to attend if they serve as case managers in any capacity. 

NYSED requires that any case manager being paid under ALE, WIOA, or EPE MUST have attend ONE of these two NYSED Case Management trainings. NYSED also asked that all program managers/directors attend one of the two sessions so they are aware of what NYSED is requesting case managers to be doing during COVID-19 Temporary Guidance.

Case Management COVID-19 Webinar (April 23, 2020)
NYSED EPE COVID Case Management Tracker (Apirl 2020)
NYSED EPE Synchronous Meeting Attendance Record (April 2020)
NYSED WIOA/ALE COVID Case Management Tracker (April 2020)
NYSED WIOA/ALE Synchronous Meeting Attendance Record (April 2020)
Case Management COVID-19 Webinar Chat Questions (April 23, 2020)

NYSED EPE COVID Case Management Tracker (July/August 2020)
NYSED EPE Synchronous Meeting Attendance Record (July/August 2020)
NYSED WIOA/ALE COVID Case Management Tracker (July/August 2020)
NYSED WIOA/ALE Synchronous Meeting Attendance Record (July/August 2020)

NYSED EPE COVID Case Management Tracker (Sep/Oct/Nov 2020)
NYSED EPE Synchronous Meeting Attendance Record (Sep/Oct/Nov 2020)
NYSED WIOA/ALE COVID Case Management Tracker (Sep/Oct/Nov 2020)
NYSED WIOA/ALE Synchronous Meeting Attendance Record (Sep/Oct/Nov 2020)

NYSED EPE COVID Case Management Tracker (Dec/Jan/Feb 2020-21)
NYSED EPE Synchronous Meeting Attendance Record (Dec/Jan/Feb 2020-21)
NYSED WIOA/ALE COVID Case Management Tracker (Dec/Jan/Feb 2020-21)
NYSED WIOA/ALE Synchronous Meeting Attendance Record (Dec/Jan/Feb 2020-21)

ACCES-AEPP Distance Education Pilot Application for FY2020-2021 Final (December 2020)

EPE Distance Education Program Forms (October 2021)

These are the new forms released by NYSED AEPP Office for teachers certified for NYSED Distance Education through attendance at a traditional RAEN training for these NYSED programs. Note, you must download the document first before attempting to “fill” the fillable fields or they risk losing their data. AEPP requires that programs use these forms exactly as issued. No alterations may be made to the foms.

AEPP Distance Education Screening Tool
AEPP Distance Education Screening Tool Rubric
AEPP EPE Distance Education Student Agreement

EPE ESL Student Packet Assignment
EPE ESL Student Time Worked Record
NYSED ESL Teacher Assignment Monthly Log

EPE GRASP Student Packet Assignment
EPE GRASP Student Time Worked Record
Appendix 6 Fast Track Math GRASP Packet Student Documentation
NYSED GRASP Teacher Assignment Monthly Log

EPE SMART Student Packet Assignment
EPE SMART Student Time Worked Record
NYSED SMART Teacher Assignment Monthly Log